FAQs

Who do I contact with questions?

• The VSOTA Registrar can be reached at registration@vsota.com.

I'm paying by check.  Where do I send my payment?

• VSOTA, PO Box 569, Midlothian, VA 23113
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What is your cancellation policy?

• Registration cancellations must be made in writing.
• A $25 cancellation fee will be withheld for any registration canceled on or before March 5, 2023.
• A $50 cancellation fee will be withheld for any registration canceled between March 6 and March 29, 2023.
• There will be no refunds for any registration canceled after March 29, 2023.
• Registrations may be transferred without penalty, although no session changes will be allowed.

When does registration close?

• When spots sell out or March 31, 2023 

Is there a virtual option this year?

• No.  This year's conference is only in-person.

Where can I get handouts from the presentations?

• Handouts will be posted on this website's "conference" page as they are received.  Not all presentations will offer handouts.

Can I get CEUs and how many?  What is the cost?

• VSOTA is recognized by the Virginia Board of Psychology as a professional association which can provide continuing education.  This means that the Virginia Boards of Psychology, Social Work and Counseling will recognize the continuing educational activities provided by VSOTA.
• As part of VSOTA's commitment to providing relevant and quality continuing education and in appreciation of our attendees, there will be no additional fee for a continuing education certificate to document attendance at the 2023 Conference.
• The VSOTA Board has approved up to a total of 12.5 clock hours (1.25      CEUs) for the two-day conference.  Session credit is only awarded if      the participant attends at least 85% of the session.  It is the ethical responsibility of each attendee to accept a certificate only if they attended a workshop and/or conference.
• Conference certificates will be emailed following the conclusion of the conference.  A separate certificate will be sent to those attending the Ethics presentation, which will provide attendees with specific ethics      documentation.
• VSOTA does not provide duplicate certificates.  It is highly suggested that each attendee keep their certificate and workshop assignments together in the event they need to provide documentation to a licensing or certification board.

Will I get a certificate?  How and when?

• Conference completion certificates will be emailed to registered conference participants following the conclusion of the conference and completion of the overall conference evaluation.
• A link to the evaluation will be emailed to you after the conference.  The      evaluation will also be available via the conference app.  Evaluations      must be completed by May 8, 2023.
• Participants attending the Ethics presentation will receive a certificate of completion for that session via email following the conference.

I'm arriving the night before the conference starts.  Can I check-in to the conference then?

• Yes.  Conference check-in will be available at the hotel from 4:00 pm to      6:00 pm on April 4th.

I have questions about the hotel and want to make reservations.  Who do I contact?

• The 2023 conference is being held at The Westin Richmond.
• The special group rate is available until March 6, 2023.  Please use the following link.
• The Westin Richmond - VSOTA

How can I join VSOTA?

• VSOTA general membership is open to professionals working  in public      safety, mental health or the law.  Benefits of membership include      discounts to training, networking opportunities and invitations to special events.  For more information, contact VSOTA's membership chairperson, Dana Ratliffe-Walker at  dana.ratliffe-walker@vadoc.virginia.gov.