FAQs

Who do I contact with questions?

The VSOTA Registrar can be reached at [email protected].

I'm paying by check. Where do I send my payment?

VSOTA, PO Box 569, Midlothian, VA 23113

What is your cancellation policy?

Registration cancellations must be made in writing.

A $25 cancellation fee will be withheld for any registration canceled on or before March 9, 2025.

A $50 cancellation fee will be withheld for any registration canceled between March 10 and April 2, 2025.

There will be no refunds for any registration canceled after April 2, 2025.

Registrations may be transferred without penalty, although no session changes will be allowed.

When does registration close?

When spots sell out or April 2, 2025.

Is there a virtual option this year?

No. This year's conference is only in person.

Where can I get handouts from the presentations?

Handouts will be available through the conference app. Not all presentations will offer handouts.

Handouts will be available until May 12, 2025.

How do I get the conference app?

Instructions will be emailed the week before the conference.

Can I get CEs and how many? What is the cost?

VSOTA is recognized by the Virginia Board of Psychology as a professional association that can provide continuing education. This means that the Virginia Boards of Psychology, Social Work, and Counseling will recognize the continuing educational activities provided by VSOTA.

As part of VSOTA's commitment to providing relevant and quality continuing education and in appreciation of our attendees, there will be no additional fee for a continuing education certificate to document attendance at the 2025 Conference.

The VSOTA Board has approved up to a total of 11.5 clock hours (1.15 CEs) for the two-day conference. Session credit is only awarded if the participant attends at least 85% of the session. It is the ethical responsibility of each attendee to accept a certificate only if they attended a workshop and/or conference.

Conference certificates will be emailed following the conclusion of the conference. A separate certificate will be sent to those attending the Ethics presentation, which will provide attendees with specific ethics documentation.

VSOTA does not provide duplicate certificates. It is highly suggested that each attendee keep their certificate and workshop assignments together in the event they need to provide documentation to a licensing or certification board.

Will I get a certificate? How and when?

Conference completion certificates will be emailed to registered conference participants following the conclusion of the conference and completion of the overall conference evaluation.

A link to the evaluation will be emailed to you after the conference. The evaluation will also be available via the conference app. Evaluations must be completed by May 12, 2025.

Participants attending the Ethics presentation will receive a certificate of completion for that session via email following the conference.

Where is the conference being held?

This year's conference is being held at The Westin Richmond.

VSOTA has secured a nightly rate of $110 plus tax for those attending the conference.

Please visit the Highlights page for the link to the VSOTA room block.

I'm arriving the night before the conference starts. Can I check in to the conference then?

Yes. Conference check-in will be available at the hotel from 4:00 pm to 6:00 pm on April 8th.

How can I join VSOTA?

VSOTA's general membership is open to professionals working in public safety, mental health, or the law. Benefits of membership include discounts to training, networking opportunities, and invitations to special events. For more information, visit www.vsota.com or contact VSOTA's membership chairperson, Dana Ratliffe-Walker, at [email protected].